Outlook 2010 shortcut keys Windows

Basic

Useful Description Keys
Upvote4 0 Switch to Mail CTRL+1
Upvote4 0 Switch to Calendar CTRL+2
Upvote4 0 Switch to Contacts CTRL+3
Upvote4 0 Switch to Tasks CTRL+4
Upvote4 0 Switch to Notes CTRL+5
Upvote4 0 Switch to Folder List in Navigation Pane CTRL+6
Upvote4 0 Switch to Shortcuts CTRL+7
Upvote4 0 Switch to next message (with message open) CTRL+.
Upvote4 0 Switch to previous message (with message open) CTRL+,
Upvote4 0 Move between Outlook, Navigation, Reading, and To-Dos CTRL+SHIFT+TAB OR SHIFT+TAB
Upvote4 0 Move between Outlook, Navigation, Reading, and To-Dos TAB
Upvote4 0 Move between Outlook, Navigation, Reading, and To-Dos plus show ribbon access keys F6
Upvote4 0 Move around message header lines in the Navigation Pane or an open message CTRL+TAB
Upvote4 0 Move around within the Navigation Pane ARROW KEYS
Upvote4 0 Go to a different folder CTRL+Y
Upvote4 0 Go to the Search box F3 OR CTRL+E
Upvote4 0 In the Reading Pane, go to the previous message ALT+UP ARROW OR CTRL+, OR ALT+PAGE UP
Upvote4 0 In the Reading Pane, page down through text SPACEBAR
Upvote4 0 In the Reading Pane, page up through text SHIFT+SPACEBAR
Upvote4 0 Collapse or expand a group in the e-mail message list LEFT ARROW OR RIGHT ARROW, RESPECTIVELY
Upvote4 0 Go back to previous view in main Outlook window ALT+B OR ALT+LEFT ARROW
Upvote4 0 Go forward to next view in main Outlook window ALT+RIGHT ARROW
Upvote4 0 Select the InfoBar and, if available, show the menu of commands CTRL+SHIFT+W
Upvote4 0 Save (except in Tasks) CTRL+S OR SHIFT+F12
Upvote4 0 Save and close (except in Mail) ALT+S
Upvote4 0 Save as (only in Mail) F12
Upvote4 0 Undo CTRL+Z OR ALT+BACKSPACE
Upvote4 0 Delete an item CTRL+D
Upvote4 0 Print CTRL+P
Upvote4 0 Copy an item CTRL+SHIFT+Y
Upvote4 0 Move an item CTRL+SHIFT+V
Upvote4 0 Check names CTRL+K
Upvote4 0 Check spelling F7
Upvote4 0 Flag for follow-up CTRL+SHIFT+G
Upvote4 0 Forward CTRL+F
Upvote4 0 Send or post or invite all ALT+S
Upvote4 0 Enable editing in a field (except in Mail or Icon view) F2
Upvote4 0 Left align text CTRL+L
Upvote4 0 Center text CTRL+E
Upvote4 0 Right align text CTRL+R
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Search

Useful Description Keys
Upvote4 0 Find a message or other item CTRL+E
Upvote4 0 Clear the search results ESC
Upvote4 0 Expand the search CTRL+ALT+A
Upvote4 0 Use Advanced Find CTRL+SHIFT+F
Upvote4 0 Create a new Search Folder CTRL+SHIFT+P
Upvote4 0 Search for text within an open item F4
Upvote4 0 Find and replace text CTRL+H
Upvote4 0 Expand search to include items from the current folder CTRL+ALT+K
Upvote4 0 Expand search to include subfolders CTRL+ALT+Z
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Flags

Useful Description Keys
Upvote4 0 Open the Flag for Follow Up dialog box to assign a flag CTRL+SHIFT+G
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Colour Categories

Useful Description Keys
Upvote4 0 Delete the selected category from the list in the Color Categories dialog box ALT+D
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Create Item

Useful Description Keys
Upvote4 0 Create an appointment CTRL+SHIFT+A
Upvote4 0 Create a contact CTRL+SHIFT+C
Upvote4 0 Create a distribution list CTRL+SHIFT+L
Upvote4 0 Create a fax CTRL+SHIFT+X
Upvote4 0 Create a folder CTRL+SHIFT+E
Upvote4 0 Create a Journal entry CTRL+SHIFT+J
Upvote4 0 Create a meeting request CTRL+SHIFT+Q
Upvote4 0 Create a message CTRL+SHIFT+M
Upvote4 0 Create a note CTRL+SHIFT+N
Upvote4 0 Create a new Microsoft Office document CTRL+SHIFT+H
Upvote4 0 Post to this folder CTRL+SHIFT+S
Upvote4 0 Post a reply in this folder CTRL+T
Upvote4 0 Create a Search Folder CTRL+SHIFT+P
Upvote4 0 Create a task CTRL+SHIFT+K
Upvote4 0 Create a task request CTRL+SHIFT+U
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E-mail

Useful Description Keys
Upvote4 0 Switch to Inbox CTRL+SHIFT+I
Upvote4 0 Switch to Outbox CTRL+SHIFT+O
Upvote4 0 Choose the account from which to send a message CTRL+TAB (WITH FOCUS ON THE TO BOX), AND THEN TAB TO THE ACCO
Upvote4 0 Check names CTRL+K
Upvote4 0 Send ALT+S
Upvote4 0 Reply to a message CTRL+R
Upvote4 0 Reply all to a message CTRL+SHIFT+R
Upvote4 0 Reply with meeting request CTRL+ALT+R
Upvote4 0 Forward a message CTRL+F
Upvote4 0 Mark a message as not junk CTRL+ ALT+J
Upvote4 0 Display blocked external content (in a message) CTRL+SHIFT+I
Upvote4 0 Post to a folder CTRL+ SHIFT+S
Upvote4 0 Apply Normal style CTRL+SHIFT+N
Upvote4 0 Check for new messages CTRL+M OR F9
Upvote4 0 Go to the previous message UP ARROW
Upvote4 0 Go to the next message DOWN ARROW
Upvote4 0 Create a message (when in Mail) CTRL+N
Upvote4 0 Create a message (from any Outlook view) CTRL+SHIFT+M
Upvote4 0 Open a received message CTRL+O
Upvote4 0 Delete and Ignore a Conversation CTRL+SHIFT+D
Upvote4 0 Open the Address Book CTRL+SHIFT+B
Upvote4 0 Add a Quick Flag to an unopened message INSERT
Upvote4 0 Display the Flag for Follow Updialog box CTRL+SHIFT+G
Upvote4 0 Mark as read CTRL+Q
Upvote4 0 Mark as unread CTRL+U
Upvote4 0 Open the Mail Tip in the selected message CTRL+SHIFT+W
Upvote4 0 Find or replace F4
Upvote4 0 Find next SHIFT+F4
Upvote4 0 Send CTRL+ENTER
Upvote4 0 Print CTRL+P
Upvote4 0 Forward CTRL+F
Upvote4 0 Forward as attachment CTRL+ALT+F
Upvote4 0 Show the properties for the selected item ALT+ENTER
Upvote4 0 Create a multimedia message CTRL+SHIFT+U
Upvote4 0 Create a text message CTRL+SHIFT+T
Upvote4 0 Mark for Download CTRL+ALT+M
Upvote4 0 Clear Mark for Download CTRL+ALT+U
Upvote4 0 Display Send/Receive progress CTRL+B (WHEN A SEND/RECEIVE IS IN PROGRESS)
Upvote4 0 Edit a URL in the body of an item CTRL+LEFT CLICK
Upvote4 0 Insert a hyperlink CTRL+K
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Calendar

Useful Description Keys
Upvote4 0 Create a new appointment (when in Calendar) CTRL+N
Upvote4 0 Create a new appointment (in any Outlook view) CTRL+SHIFT+A
Upvote4 0 Create a new meeting request CTRL+SHIFT+Q
Upvote4 0 Forward an appointment or meeting CTRL+F
Upvote4 0 Reply to a meeting request with a message CTRL+R
Upvote4 0 Reply All to a meeting request with a message CTRL+SHIFT+R
Upvote4 0 Show 10 days in the calendar ALT+0
Upvote4 0 Show 1 day in the calendar ALT+1
Upvote4 0 Show 2 days in the calendar ALT+2
Upvote4 0 Show 3 days in the calendar ALT+3
Upvote4 0 Show 4 days in the calendar ALT+4
Upvote4 0 Show 5 days in the calendar ALT+5
Upvote4 0 Show 6 days in the calendar ALT+6
Upvote4 0 Show 7 days in the calendar ALT+7
Upvote4 0 Show 8 days in the calendar ALT+8
Upvote4 0 Show 9 days in the calendar ALT+9
Upvote4 0 Go to a date CTRL+G
Upvote4 0 Switch to Month view ALT+= OR CTRL+ALT+4
Upvote4 0 Go to the next day CTRL+RIGHT ARROW
Upvote4 0 Go to the next week ALT+DOWN ARROW
Upvote4 0 Go to the next month ALT+PAGE DOWN
Upvote4 0 Go to the previous day CTRL+LEFT ARROW
Upvote4 0 Go to the previous week ALT+UP ARROW
Upvote4 0 Go to the previous month ALT+PAGE UP
Upvote4 0 Go to the start of the week ALT+HOME
Upvote4 0 Go to the end of the week ALT+END
Upvote4 0 Switch to Full Week view ALT+- OR CTRL+ALT+3
Upvote4 0 Switch to Work Week view CTRL+ALT+2
Upvote4 0 Go to previous appointment CTRL+, OR CTRL+SHIFT+,
Upvote4 0 Go to next appointment CTRL+. OR CTRL+SHIFT+.
Upvote4 0 Set up recurrence for an open appointment or meeting CTRL+G
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Contacts

Useful Description Keys
Upvote4 0 Dial a new call CTRL+SHIFT+D
Upvote4 0 Find a contact or other item (Search) F3 OR CTRL+E
Upvote4 0 Enter a name in the Search Address Books box F11
Upvote4 0 In Table or List view of contacts, go to first contact that starts with a specific letter SHIFT+LETTER
Upvote4 0 Select all contacts CTRL+A
Upvote4 0 Create a message with selected contact as subject CTRL+F
Upvote4 0 Create a Journal entry for the selected contact CTRL+J
Upvote4 0 Create a new contact (when in Contacts) CTRL+N
Upvote4 0 Create a new contact (from any Outlook view) CTRL+SHIFT+C
Upvote4 0 Open a contact form for the selected contact CTRL+O
Upvote4 0 Create a distribution list CTRL+SHIFT+L
Upvote4 0 Print CTRL+P
Upvote4 0 Update a list of distribution list members F5
Upvote4 0 Go to a different folder CTRL+Y
Upvote4 0 Open the Address Book CTRL+SHIFT+B
Upvote4 0 Use Advanced Find CTRL+SHIFT+F
Upvote4 0 In an open contact, open the next contact listed CTRL+SHIFT+.
Upvote4 0 Find a contact F11
Upvote4 0 Close a contact ESC
Upvote4 0 Send a fax to the selected contact CTRL+SHIFT+X
Upvote4 0 Open the Check Address dialog box ALT+D
Upvote4 0 In a contact form, under Internet, display the E-mail 1information ALT+SHIFT+1
Upvote4 0 In a contact form, under Internet, display the E-mail 2information ALT+SHIFT+2
Upvote4 0 In a contact form, under Internet, display the E-mail 3information ALT+SHIFT+3
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Business Cards

Useful Description Keys
Upvote4 0 Open the Add list ALT+A
Upvote4 0 Select text in Label box when the field with a label assigned is selected ALT+B
Upvote4 0 Open the Add Card Picture dialog box ALT+C
Upvote4 0 Place cursor at beginning of Edit box ALT+E
Upvote4 0 Select the Fields box ALT+F
Upvote4 0 Select the Image Align drop-down list ALT+G
Upvote4 0 Select color palette for background ALT+K, THEN ENTER
Upvote4 0 Select Layout drop-down list ALT+L
Upvote4 0 Remove a selected field from the Fields box ALT+R
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Tasks

Useful Description Keys
Upvote4 0 Show or hide the To-Do Bar ALT+F2
Upvote4 0 Accept a task request ALT+C
Upvote4 0 Decline a task request ALT+D
Upvote4 0 Find a task or other item CTRL+E
Upvote4 0 Open the Go to Folder dialog box CTRL+Y
Upvote4 0 Create a new task (when in Tasks) CTRL+N
Upvote4 0 Create a new task (from any Outlook view) CTRL+SHIFT+K
Upvote4 0 Open selected item CTRL+O
Upvote4 0 Print selected item CTRL+P
Upvote4 0 Select all items CTRL+A
Upvote4 0 Delete selected item CTRL+D
Upvote4 0 Forward a task as an attachment CTRL+F
Upvote4 0 Create a task request CTRL+SHIFT+ALT+U
Upvote4 0 Switch between the Navigation Pane, Tasks list, andTo-Do Bar TAB OR SHIFT+TAB
Upvote4 0 Open selected item as a Journal item CTRL+J
Upvote4 0 Undo last action CTRL+Z
Upvote4 0 Flag an item or mark complete INSERT
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Text Format

Useful Description Keys
Upvote4 0 Display the Format menu ALT+O
Upvote4 0 Display the Font dialog box CTRL+SHIFT+P
Upvote4 0 Switch case (with text selected) SHIFT+F3
Upvote4 0 Format letters as small capitals CTRL+SHIFT+K
Upvote4 0 Make letters bold CTRL+B
Upvote4 0 Add bullets CTRL+SHIFT+L
Upvote4 0 Make letters italic CTRL+I
Upvote4 0 Increase indent CTRL+T
Upvote4 0 Decrease indent CTRL+SHIFT+T
Upvote4 0 Left align CTRL+L
Upvote4 0 Center CTRL+E
Upvote4 0 Underline CTRL+U
Upvote4 0 Increase font size CTRL+] OR CTRL+SHIFT+>
Upvote4 0 Decrease font size CTRL+[ OR CTRL+SHIFT+<
Upvote4 0 Cut CTRL+X OR SHIFT+DELETE
Upvote4 0 Copy CTRL+C OR CTRL+INSERT
Upvote4 0 Paste CTRL+V OR SHIFT+INSERT
Upvote4 0 Clear formatting CTRL+SHIFT+Z OR CTRL+SPACEBAR
Upvote4 0 Delete the next word CTRL+SHIFT+H
Upvote4 0 Stretch a paragraph to fit between the margins CTRL+SHIFT+J
Upvote4 0 Apply styles CTRL+SHIFT+S
Upvote4 0 Create a hanging indent CTRL+T
Upvote4 0 Insert a hyperlink CTRL+K
Upvote4 0 Left align a paragraph CTRL+L
Upvote4 0 Right align a paragraph CTRL+R
Upvote4 0 Reduce a hanging indent CTRL+SHIFT+T
Upvote4 0 Remove paragraph formatting CTRL+Q
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Printing

Useful Description Keys
Upvote4 0 Open Print tab in Backstage view ALT+F, AND THEN P
Upvote4 0 To print an item from an open window ALT+F, THEN P, AND THEN F AND THEN 1
Upvote4 0 Open Page Setup from Print Preview ALT+S OR ALT+U
Upvote4 0 To select a printer from Print Preview ALT+F, THEN P, AND THEN I
Upvote4 0 To Define Print Styles ALT+F, THEN P, AND THEN L
Upvote4 0 To open Print Options ALT+F, THEN P, AND THEN R
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Send/Receive

Useful Description Keys
Upvote4 0 Start a send/receive for all defined Send/Receive groups F9
Upvote4 0 Start a send/receive for the current folder, retrieving header, item, and attachments SHIFT+F9
Upvote4 0 Start a send/receive CTRL+M
Upvote4 0 Define Send/Receive groups CTRL+ALT+S
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Misc

Useful Description Keys
Upvote4 0 Open Visual Basic Editor ALT+F11
Upvote4 0 Play macro ALT+F8
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Forms

Useful Description Keys
Upvote4 0 Create an Office InfoPath form CLICK IN AN INFOPATH FOLDER, AND THEN CTRL+N.
Upvote4 0 Choose an Microsoft InfoPath form CTRL+SHIFT+ALT+T
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Table View

Useful Description Keys
Upvote4 0 Open an item ENTER
Upvote4 0 Select all items CTRL+A
Upvote4 0 Go to the item at the bottom of the screen PAGE DOWN
Upvote4 0 Go to the item at the top of the screen PAGE UP
Upvote4 0 Extend or reduce the selected items by one item SHIFT+UP ARROW OR SHIFT+DOWN ARROW, RESPECTIVELY
Upvote4 0 Go to the next or previous item without extending the selection CTRL+UP ARROW OR CTRL+DOWN ARROW, RESPECTIVELY
Upvote4 0 Select or cancel selection of the active item CTRL+SPACEBAR
Upvote4 0 Expand a single selected group RIGHT ARROW
Upvote4 0 Collapse a single selected group LEFT ARROW
Upvote4 0 Select the previous group UP ARROW
Upvote4 0 Select the next group DOWN ARROW
Upvote4 0 Select the first group HOME
Upvote4 0 Select the last group END
Upvote4 0 Select first item on screen in an expanded group or first item off screen to right RIGHT ARROW
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Calendar View

Useful Description Keys
Upvote4 0 View from 1 through 9 days ALT+KEY FOR NUMBER OF DAYS
Upvote4 0 View 10 days ALT+0
Upvote4 0 Switch to weeks ALT+-
Upvote4 0 Switch to months ALT+=
Upvote4 0 Move between Calendar, TaskPad, and theFolder List CTRL+TAB OR F6
Upvote4 0 Select the previous appointment SHIFT+TAB
Upvote4 0 Go to the previous day LEFT ARROW
Upvote4 0 Go to the next day RIGHT ARROW
Upvote4 0 Go to the same day in the next week ALT+DOWN ARROW
Upvote4 0 Go to the same day in the previous week ALT+UP ARROW
Upvote4 0 (Day View) Select the time that begins your work day HOME
Upvote4 0 (Day View) Select the time that ends your work day END
Upvote4 0 (Day View) Select the previous block of time UP ARROW
Upvote4 0 (Day View) Select the next block of time DOWN ARROW
Upvote4 0 (Day View) Select the block of time at the top of the screen PAGE UP
Upvote4 0 (Day View) Select the block of time at the bottom of the screen PAGE DOWN
Upvote4 0 (Day View) Extend or reduce the selected time SHIFT+UP ARROW OR SHIFT+DOWN ARROW, RESPECTIVELY
Upvote4 0 (Day View) Move an appointment up or down ALT+UP ARROW OR ALT+DOWN ARROW, RESPECTIVELY
Upvote4 0 (Day View) Change an appointment's start or end time ALT+SHIFT+UP ARROW OR ALT+SHIFT+DOWN ARROW, RESPECTIVELY
Upvote4 0 (Day View) Move selected item to the same day in the next week ALT+DOWN ARROW
Upvote4 0 (Day View) Move selected item to the same day in the previous week ALT+UP ARROW
Upvote4 0 (Week View) Go to the start of work hours for the selected day HOME
Upvote4 0 (Week View) Go to the end of work hours for the selected day END
Upvote4 0 (Week View) Go up one page view in the selected day PAGE UP
Upvote4 0 (Week View) Go down one page view in the selected day PAGE DOWN
Upvote4 0 (Week View) Change the duration of the selected block of time SHIFT+ARROW KEYS OR SHIFT+HOME OR SHIFT+END
Upvote4 0 (Month View) Go to the first day of the week HOME
Upvote4 0 (Month View) Go to the same day of the week in the previous page PAGE UP
Upvote4 0 (Month View) Go to the same day of the week in the next page PAGE DOWN
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Date Navigator

Useful Description Keys
Upvote4 0 Go to the first day of the current week ALT+HOME
Upvote4 0 Go to the last day of the current week ALT+END
Upvote4 0 Go to the same day in the previous week ALT+UP ARROW
Upvote4 0 Go to the same day in the next week ALT+DOWN ARROW
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Address Cards View

Useful Description Keys
Upvote4 0 Select a specific card in the list TYPE ONE OR MORE LETTERS OF THE NAME
Upvote4 0 Select the previous card UP ARROW
Upvote4 0 Select the next card DOWN ARROW
Upvote4 0 Select the first card in the list HOME
Upvote4 0 Select the last card in the list END
Upvote4 0 Select the first card on the current page PAGE UP
Upvote4 0 Select the first card on the next page PAGE DOWN
Upvote4 0 Select the closest card in the next column RIGHT ARROW
Upvote4 0 Select the closest card in the previous column LEFT ARROW
Upvote4 0 Select or cancel selection of the active card CTRL+SPACEBAR
Upvote4 0 Extend selection previous card and cancel selection of cards after starting point SHIFT+UP ARROW
Upvote4 0 Extend selection to next card and cancel selection of cards before starting point SHIFT+DOWN ARROW
Upvote4 0 Extend selection to previous card, regardless of starting point CTRL+SHIFT+UP ARROW
Upvote4 0 Extend selection to next card, regardless of starting point CTRL+SHIFT+DOWN ARROW
Upvote4 0 Extend selection to first card in list SHIFT+HOME
Upvote4 0 Extend selection to last card in list SHIFT+END
Upvote4 0 Extend selection to first card on previous page SHIFT+PAGE UP
Upvote4 0 Extend selection to last card on last page SHIFT+PAGE DOWN
Upvote4 0 Move to the next field and control TAB
Upvote4 0 Move to the previous field and,control SHIFT+TAB
Upvote4 0 Close the active card ENTER
Upvote4 0 Add a line in a multiline field ENTER
Upvote4 0 Move to the beginning of a line HOME
Upvote4 0 Move to the end of a line END
Upvote4 0 Move to the beginning of a multiline field PAGE UP
Upvote4 0 Move to the end of a multiline field PAGE DOWN
Upvote4 0 Move to the previous line in a multiline field UP ARROW
Upvote4 0 Move to the next line in a multiline field DOWN ARROW
Upvote4 0 Move to the previous character in a field LEFT ARROW
Upvote4 0 Move to the next character in a field RIGHT ARROW
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Timeline View

Useful Description Keys
Upvote4 0 Select the previous item LEFT ARROW
Upvote4 0 Select the next item RIGHT ARROW
Upvote4 0 Select several adjacent items SHIFT+LEFT ARROW OR SHIFT+RIGHT ARROW
Upvote4 0 Select several nonadjacent items CTRL+LEFT ARROW+SPACEBAR OR CTRL+RIGHT ARROW+SPACEBAR
Upvote4 0 Open the selected items ENTER
Upvote4 0 Select first item on timeline (if items are not grouped) or the first item in the group HOME
Upvote4 0 Select last item on timeline (if items are not grouped) or the last item in the group END
Upvote4 0 Display first item on timeline (if not grouped) or the first item in the group CTRL+HOME
Upvote4 0 Display (without selecting) last item on timeline (if not grouped) or last item in group CTRL+END
Upvote4 0 Expand the group ENTER OR RIGHT ARROW
Upvote4 0 Collapse the group ENTER OR LEFT ARROW
Upvote4 0 Select the previous group UP ARROW
Upvote4 0 Select the next group DOWN ARROW
Upvote4 0 Select the first group on the timeline HOME
Upvote4 0 Select the last group on the timeline END
Upvote4 0 Select first item on screen in expanded group or first item off screen to the right RIGHT ARROW
Upvote4 0 Move back in increments of time that are the same as those shown on the time scale LEFT ARROW
Upvote4 0 Move forward in increments of time that are the same as those shown on the time scale RIGHT ARROW
Upvote4 0 Switch between active view, To-Do Bar, Search, Journal folders and back to active view TAB AND SHIFT+TAB
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