Outlook 2010 shortcut keys Windows

Basic

Useful	Description	Keys
0	Switch to Mail	CTRL+1
0	Switch to Calendar	CTRL+2
0	Switch to Contacts	CTRL+3
0	Switch to Tasks	CTRL+4
0	Switch to Notes	CTRL+5
0	Switch to Folder List in Navigation Pane	CTRL+6
0	Switch to Shortcuts	CTRL+7
0	Switch to next message (with message open)	CTRL+.
0	Switch to previous message (with message open)	CTRL+,
0	Move between Outlook, Navigation, Reading, and To-Dos	CTRL+SHIFT+TAB OR SHIFT+TAB
0	Move between Outlook, Navigation, Reading, and To-Dos	TAB
0	Move between Outlook, Navigation, Reading, and To-Dos plus show ribbon access keys	F6
0	Move around message header lines in the Navigation Pane or an open message	CTRL+TAB
0	Move around within the Navigation Pane	ARROW KEYS
0	Go to a different folder	CTRL+Y
0	Go to the Search box	F3 OR CTRL+E
0	In the Reading Pane, go to the previous message	ALT+UP ARROW OR CTRL+, OR ALT+PAGE UP
0	In the Reading Pane, page down through text	SPACEBAR
0	In the Reading Pane, page up through text	SHIFT+SPACEBAR
0	Collapse or expand a group in the e-mail message list	LEFT ARROW OR RIGHT ARROW, RESPECTIVELY
0	Go back to previous view in main Outlook window	ALT+B OR ALT+LEFT ARROW
0	Go forward to next view in main Outlook window	ALT+RIGHT ARROW
0	Select the InfoBar and, if available, show the menu of commands	CTRL+SHIFT+W
0	Save (except in Tasks)	CTRL+S OR SHIFT+F12
0	Save and close (except in Mail)	ALT+S
0	Save as (only in Mail)	F12
0	Undo	CTRL+Z OR ALT+BACKSPACE
0	Delete an item	CTRL+D
0	Print	CTRL+P
0	Copy an item	CTRL+SHIFT+Y
0	Move an item	CTRL+SHIFT+V
0	Check names	CTRL+K
0	Check spelling	F7
0	Flag for follow-up	CTRL+SHIFT+G
0	Forward	CTRL+F
0	Send or post or invite all	ALT+S
0	Enable editing in a field (except in Mail or Icon view)	F2
0	Left align text	CTRL+L
0	Center text	CTRL+E
0	Right align text	CTRL+R

Search

Useful	Description	Keys
0	Find a message or other item	CTRL+E
0	Clear the search results	ESC
0	Expand the search	CTRL+ALT+A
0	Use Advanced Find	CTRL+SHIFT+F
0	Create a new Search Folder	CTRL+SHIFT+P
0	Search for text within an open item	F4
0	Find and replace text	CTRL+H
0	Expand search to include items from the current folder	CTRL+ALT+K
0	Expand search to include subfolders	CTRL+ALT+Z

Flags

Useful	Description	Keys
0	Open the Flag for Follow Up dialog box to assign a flag	CTRL+SHIFT+G

Colour Categories

Useful	Description	Keys
0	Delete the selected category from the list in the Color Categories dialog box	ALT+D

Create Item

Useful	Description	Keys
0	Create an appointment	CTRL+SHIFT+A
0	Create a contact	CTRL+SHIFT+C
0	Create a distribution list	CTRL+SHIFT+L
0	Create a fax	CTRL+SHIFT+X
0	Create a folder	CTRL+SHIFT+E
0	Create a Journal entry	CTRL+SHIFT+J
0	Create a meeting request	CTRL+SHIFT+Q
0	Create a message	CTRL+SHIFT+M
0	Create a note	CTRL+SHIFT+N
0	Create a new Microsoft Office document	CTRL+SHIFT+H
0	Post to this folder	CTRL+SHIFT+S
0	Post a reply in this folder	CTRL+T
0	Create a Search Folder	CTRL+SHIFT+P
0	Create a task	CTRL+SHIFT+K
0	Create a task request	CTRL+SHIFT+U

E-mail

Useful	Description	Keys
0	Switch to Inbox	CTRL+SHIFT+I
0	Switch to Outbox	CTRL+SHIFT+O
0	Choose the account from which to send a message	CTRL+TAB (WITH FOCUS ON THE TO BOX), AND THEN TAB TO THE ACCO
0	Check names	CTRL+K
0	Send	ALT+S
0	Reply to a message	CTRL+R
0	Reply all to a message	CTRL+SHIFT+R
0	Reply with meeting request	CTRL+ALT+R
0	Forward a message	CTRL+F
0	Mark a message as not junk	CTRL+ ALT+J
0	Display blocked external content (in a message)	CTRL+SHIFT+I
0	Post to a folder	CTRL+ SHIFT+S
0	Apply Normal style	CTRL+SHIFT+N
0	Check for new messages	CTRL+M OR F9
0	Go to the previous message	UP ARROW
0	Go to the next message	DOWN ARROW
0	Create a message (when in Mail)	CTRL+N
0	Create a message (from any Outlook view)	CTRL+SHIFT+M
0	Open a received message	CTRL+O
0	Delete and Ignore a Conversation	CTRL+SHIFT+D
0	Open the Address Book	CTRL+SHIFT+B
0	Add a Quick Flag to an unopened message	INSERT
0	Display the Flag for Follow Updialog box	CTRL+SHIFT+G
0	Mark as read	CTRL+Q
0	Mark as unread	CTRL+U
0	Open the Mail Tip in the selected message	CTRL+SHIFT+W
0	Find or replace	F4
0	Find next	SHIFT+F4
0	Send	CTRL+ENTER
0	Print	CTRL+P
0	Forward	CTRL+F
0	Forward as attachment	CTRL+ALT+F
0	Show the properties for the selected item	ALT+ENTER
0	Create a multimedia message	CTRL+SHIFT+U
0	Create a text message	CTRL+SHIFT+T
0	Mark for Download	CTRL+ALT+M
0	Clear Mark for Download	CTRL+ALT+U
0	Display Send/Receive progress	CTRL+B (WHEN A SEND/RECEIVE IS IN PROGRESS)
0	Edit a URL in the body of an item	CTRL+LEFT CLICK
0	Insert a hyperlink	CTRL+K

Calendar

Useful	Description	Keys
0	Create a new appointment (when in Calendar)	CTRL+N
0	Create a new appointment (in any Outlook view)	CTRL+SHIFT+A
0	Create a new meeting request	CTRL+SHIFT+Q
0	Forward an appointment or meeting	CTRL+F
0	Reply to a meeting request with a message	CTRL+R
0	Reply All to a meeting request with a message	CTRL+SHIFT+R
0	Show 10 days in the calendar	ALT+0
0	Show 1 day in the calendar	ALT+1
0	Show 2 days in the calendar	ALT+2
0	Show 3 days in the calendar	ALT+3
0	Show 4 days in the calendar	ALT+4
0	Show 5 days in the calendar	ALT+5
0	Show 6 days in the calendar	ALT+6
0	Show 7 days in the calendar	ALT+7
0	Show 8 days in the calendar	ALT+8
0	Show 9 days in the calendar	ALT+9
0	Go to a date	CTRL+G
0	Switch to Month view	ALT+= OR CTRL+ALT+4
0	Go to the next day	CTRL+RIGHT ARROW
0	Go to the next week	ALT+DOWN ARROW
0	Go to the next month	ALT+PAGE DOWN
0	Go to the previous day	CTRL+LEFT ARROW
0	Go to the previous week	ALT+UP ARROW
0	Go to the previous month	ALT+PAGE UP
0	Go to the start of the week	ALT+HOME
0	Go to the end of the week	ALT+END
0	Switch to Full Week view	ALT+- OR CTRL+ALT+3
0	Switch to Work Week view	CTRL+ALT+2
0	Go to previous appointment	CTRL+, OR CTRL+SHIFT+,
0	Go to next appointment	CTRL+. OR CTRL+SHIFT+.
0	Set up recurrence for an open appointment or meeting	CTRL+G

Contacts

Useful	Description	Keys
0	Dial a new call	CTRL+SHIFT+D
0	Find a contact or other item (Search)	F3 OR CTRL+E
0	Enter a name in the Search Address Books box	F11
0	In Table or List view of contacts, go to first contact that starts with a specific letter	SHIFT+LETTER
0	Select all contacts	CTRL+A
0	Create a message with selected contact as subject	CTRL+F
0	Create a Journal entry for the selected contact	CTRL+J
0	Create a new contact (when in Contacts)	CTRL+N
0	Create a new contact (from any Outlook view)	CTRL+SHIFT+C
0	Open a contact form for the selected contact	CTRL+O
0	Create a distribution list	CTRL+SHIFT+L
0	Print	CTRL+P
0	Update a list of distribution list members	F5
0	Go to a different folder	CTRL+Y
0	Open the Address Book	CTRL+SHIFT+B
0	Use Advanced Find	CTRL+SHIFT+F
0	In an open contact, open the next contact listed	CTRL+SHIFT+.
0	Find a contact	F11
0	Close a contact	ESC
0	Send a fax to the selected contact	CTRL+SHIFT+X
0	Open the Check Address dialog box	ALT+D
0	In a contact form, under Internet, display the E-mail 1information	ALT+SHIFT+1
0	In a contact form, under Internet, display the E-mail 2information	ALT+SHIFT+2
0	In a contact form, under Internet, display the E-mail 3information	ALT+SHIFT+3

Business Cards

Useful	Description	Keys
0	Open the Add list	ALT+A
0	Select text in Label box when the field with a label assigned is selected	ALT+B
0	Open the Add Card Picture dialog box	ALT+C
0	Place cursor at beginning of Edit box	ALT+E
0	Select the Fields box	ALT+F
0	Select the Image Align drop-down list	ALT+G
0	Select color palette for background	ALT+K, THEN ENTER
0	Select Layout drop-down list	ALT+L
0	Remove a selected field from the Fields box	ALT+R

Tasks

Useful	Description	Keys
0	Show or hide the To-Do Bar	ALT+F2
0	Accept a task request	ALT+C
0	Decline a task request	ALT+D
0	Find a task or other item	CTRL+E
0	Open the Go to Folder dialog box	CTRL+Y
0	Create a new task (when in Tasks)	CTRL+N
0	Create a new task (from any Outlook view)	CTRL+SHIFT+K
0	Open selected item	CTRL+O
0	Print selected item	CTRL+P
0	Select all items	CTRL+A
0	Delete selected item	CTRL+D
0	Forward a task as an attachment	CTRL+F
0	Create a task request	CTRL+SHIFT+ALT+U
0	Switch between the Navigation Pane, Tasks list, andTo-Do Bar	TAB OR SHIFT+TAB
0	Open selected item as a Journal item	CTRL+J
0	Undo last action	CTRL+Z
0	Flag an item or mark complete	INSERT

Text Format

Useful	Description	Keys
0	Display the Format menu	ALT+O
0	Display the Font dialog box	CTRL+SHIFT+P
0	Switch case (with text selected)	SHIFT+F3
0	Format letters as small capitals	CTRL+SHIFT+K
0	Make letters bold	CTRL+B
0	Add bullets	CTRL+SHIFT+L
0	Make letters italic	CTRL+I
0	Increase indent	CTRL+T
0	Decrease indent	CTRL+SHIFT+T
0	Left align	CTRL+L
0	Center	CTRL+E
0	Underline	CTRL+U
0	Increase font size	CTRL+] OR CTRL+SHIFT+>
0	Decrease font size	CTRL+[ OR CTRL+SHIFT+<
0	Cut	CTRL+X OR SHIFT+DELETE
0	Copy	CTRL+C OR CTRL+INSERT
0	Paste	CTRL+V OR SHIFT+INSERT
0	Clear formatting	CTRL+SHIFT+Z OR CTRL+SPACEBAR
0	Delete the next word	CTRL+SHIFT+H
0	Stretch a paragraph to fit between the margins	CTRL+SHIFT+J
0	Apply styles	CTRL+SHIFT+S
0	Create a hanging indent	CTRL+T
0	Insert a hyperlink	CTRL+K
0	Left align a paragraph	CTRL+L
0	Right align a paragraph	CTRL+R
0	Reduce a hanging indent	CTRL+SHIFT+T
0	Remove paragraph formatting	CTRL+Q

Printing

Useful	Description	Keys
0	Open Print tab in Backstage view	ALT+F, AND THEN P
0	To print an item from an open window	ALT+F, THEN P, AND THEN F AND THEN 1
0	Open Page Setup from Print Preview	ALT+S OR ALT+U
0	To select a printer from Print Preview	ALT+F, THEN P, AND THEN I
0	To Define Print Styles	ALT+F, THEN P, AND THEN L
0	To open Print Options	ALT+F, THEN P, AND THEN R

Send/Receive

Useful	Description	Keys
0	Start a send/receive for all defined Send/Receive groups	F9
0	Start a send/receive for the current folder, retrieving header, item, and attachments	SHIFT+F9
0	Start a send/receive	CTRL+M
0	Define Send/Receive groups	CTRL+ALT+S

Misc

Useful	Description	Keys
0	Open Visual Basic Editor	ALT+F11
0	Play macro	ALT+F8

Forms

Useful	Description	Keys
0	Create an Office InfoPath form	CLICK IN AN INFOPATH FOLDER, AND THEN CTRL+N.
0	Choose an Microsoft InfoPath form	CTRL+SHIFT+ALT+T

Table View

Useful	Description	Keys
0	Open an item	ENTER
0	Select all items	CTRL+A
0	Go to the item at the bottom of the screen	PAGE DOWN
0	Go to the item at the top of the screen	PAGE UP
0	Extend or reduce the selected items by one item	SHIFT+UP ARROW OR SHIFT+DOWN ARROW, RESPECTIVELY
0	Go to the next or previous item without extending the selection	CTRL+UP ARROW OR CTRL+DOWN ARROW, RESPECTIVELY
0	Select or cancel selection of the active item	CTRL+SPACEBAR
0	Expand a single selected group	RIGHT ARROW
0	Collapse a single selected group	LEFT ARROW
0	Select the previous group	UP ARROW
0	Select the next group	DOWN ARROW
0	Select the first group	HOME
0	Select the last group	END
0	Select first item on screen in an expanded group or first item off screen to right	RIGHT ARROW

Calendar View

Useful	Description	Keys
0	View from 1 through 9 days	ALT+KEY FOR NUMBER OF DAYS
0	View 10 days	ALT+0
0	Switch to weeks	ALT+-
0	Switch to months	ALT+=
0	Move between Calendar, TaskPad, and theFolder List	CTRL+TAB OR F6
0	Select the previous appointment	SHIFT+TAB
0	Go to the previous day	LEFT ARROW
0	Go to the next day	RIGHT ARROW
0	Go to the same day in the next week	ALT+DOWN ARROW
0	Go to the same day in the previous week	ALT+UP ARROW
0	(Day View) Select the time that begins your work day	HOME
0	(Day View) Select the time that ends your work day	END
0	(Day View) Select the previous block of time	UP ARROW
0	(Day View) Select the next block of time	DOWN ARROW
0	(Day View) Select the block of time at the top of the screen	PAGE UP
0	(Day View) Select the block of time at the bottom of the screen	PAGE DOWN
0	(Day View) Extend or reduce the selected time	SHIFT+UP ARROW OR SHIFT+DOWN ARROW, RESPECTIVELY
0	(Day View) Move an appointment up or down	ALT+UP ARROW OR ALT+DOWN ARROW, RESPECTIVELY
0	(Day View) Change an appointment's start or end time	ALT+SHIFT+UP ARROW OR ALT+SHIFT+DOWN ARROW, RESPECTIVELY
0	(Day View) Move selected item to the same day in the next week	ALT+DOWN ARROW
0	(Day View) Move selected item to the same day in the previous week	ALT+UP ARROW
0	(Week View) Go to the start of work hours for the selected day	HOME
0	(Week View) Go to the end of work hours for the selected day	END
0	(Week View) Go up one page view in the selected day	PAGE UP
0	(Week View) Go down one page view in the selected day	PAGE DOWN
0	(Week View) Change the duration of the selected block of time	SHIFT+ARROW KEYS OR SHIFT+HOME OR SHIFT+END
0	(Month View) Go to the first day of the week	HOME
0	(Month View) Go to the same day of the week in the previous page	PAGE UP
0	(Month View) Go to the same day of the week in the next page	PAGE DOWN

Date Navigator

Useful	Description	Keys
0	Go to the first day of the current week	ALT+HOME
0	Go to the last day of the current week	ALT+END
0	Go to the same day in the previous week	ALT+UP ARROW
0	Go to the same day in the next week	ALT+DOWN ARROW

Address Cards View

Useful	Description	Keys
0	Select a specific card in the list	TYPE ONE OR MORE LETTERS OF THE NAME
0	Select the previous card	UP ARROW
0	Select the next card	DOWN ARROW
0	Select the first card in the list	HOME
0	Select the last card in the list	END
0	Select the first card on the current page	PAGE UP
0	Select the first card on the next page	PAGE DOWN
0	Select the closest card in the next column	RIGHT ARROW
0	Select the closest card in the previous column	LEFT ARROW
0	Select or cancel selection of the active card	CTRL+SPACEBAR
0	Extend selection previous card and cancel selection of cards after starting point	SHIFT+UP ARROW
0	Extend selection to next card and cancel selection of cards before starting point	SHIFT+DOWN ARROW
0	Extend selection to previous card, regardless of starting point	CTRL+SHIFT+UP ARROW
0	Extend selection to next card, regardless of starting point	CTRL+SHIFT+DOWN ARROW
0	Extend selection to first card in list	SHIFT+HOME
0	Extend selection to last card in list	SHIFT+END
0	Extend selection to first card on previous page	SHIFT+PAGE UP
0	Extend selection to last card on last page	SHIFT+PAGE DOWN
0	Move to the next field and control	TAB
0	Move to the previous field and,control	SHIFT+TAB
0	Close the active card	ENTER
0	Add a line in a multiline field	ENTER
0	Move to the beginning of a line	HOME
0	Move to the end of a line	END
0	Move to the beginning of a multiline field	PAGE UP
0	Move to the end of a multiline field	PAGE DOWN
0	Move to the previous line in a multiline field	UP ARROW
0	Move to the next line in a multiline field	DOWN ARROW
0	Move to the previous character in a field	LEFT ARROW
0	Move to the next character in a field	RIGHT ARROW

Timeline View

Useful	Description	Keys
0	Select the previous item	LEFT ARROW
0	Select the next item	RIGHT ARROW
0	Select several adjacent items	SHIFT+LEFT ARROW OR SHIFT+RIGHT ARROW
0	Select several nonadjacent items	CTRL+LEFT ARROW+SPACEBAR OR CTRL+RIGHT ARROW+SPACEBAR
0	Open the selected items	ENTER
0	Select first item on timeline (if items are not grouped) or the first item in the group	HOME
0	Select last item on timeline (if items are not grouped) or the last item in the group	END
0	Display first item on timeline (if not grouped) or the first item in the group	CTRL+HOME
0	Display (without selecting) last item on timeline (if not grouped) or last item in group	CTRL+END
0	Expand the group	ENTER OR RIGHT ARROW
0	Collapse the group	ENTER OR LEFT ARROW
0	Select the previous group	UP ARROW
0	Select the next group	DOWN ARROW
0	Select the first group on the timeline	HOME
0	Select the last group on the timeline	END
0	Select first item on screen in expanded group or first item off screen to the right	RIGHT ARROW
0	Move back in increments of time that are the same as those shown on the time scale	LEFT ARROW
0	Move forward in increments of time that are the same as those shown on the time scale	RIGHT ARROW
0	Switch between active view, To-Do Bar, Search, Journal folders and back to active view	TAB AND SHIFT+TAB

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